Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Caterpillar Inc. is seeking an Administrative Assistant to provide support to the Director of Operations. The ideal candidate will be highly organized, detail-oriented, and capable of managing complex schedules and tasks efficiently. This role involves extensive international and domestic scheduling, visa coordination, and expense book reconsolidation as well as maintaining professionalism and confidentiality.

What You Will Do:

• Conduct research, compile data, and analyze information for meetings, presentations, and ad-hoc projects, and follow up on action items as necessary, ensuring that decisions and tasks are documented and executed promptly, maintaining confidentiality and professionalism.
• Efficiently manage the scheduling of the local leadership team and Vice President, including arranging meetings, appointments, and travel arrangements.
• Assist in preparing materials and documents for presentations and meetings, ensuring accuracy and professionalism.
• Organize and coordinate executive outreach efforts, manage sensitive matters with confidentiality, and ensure the smooth operation of daily activities.
• Coordinate logistics for company events, including venue bookings, catering, and attendee management.
• Serve as a primary point of contact for visa coordination and document management for international trips, ensuring compliance with relevant regulations and guidelines.
• Reconcile and consolidate expense reports, ensuring accuracy and adherence to company policies and procedures.
• Perform additional duties as assigned, demonstrating a willingness to stay updated on the latest administrative methods and technology.

What You Have (Basic Qualifications):

• Accuracy and Attention to Details: This role requires meticulous attention to detail to ensure schedules, presentations, and documents are error-free and professional.
• Managing Multiple Priorities: The ability to prioritize tasks and manage multiple responsibilities efficiently is essential in coordinating schedules, events, and travel arrangements for multiple executives.
• Office Administration: Strong office administration skills are necessary for effectively organizing meetings, maintaining calendars, and managing confidential documents. Proficiency in Microsoft office applications, particularly in Outlook, Teams, and PowerPoint.
• Flexibility & Adaptability: Candidate must be able to adapt to changing priorities, schedules, and requirements in a fast-paced corporate environment.
• Effective Communication: Clear and concise communication skills are essential for coordinating with executives, colleagues, and external stakeholders. Ability to handle sensitive information with discretion.

Additional Info:

• Office Model: This position requires the employee to work a 5-day-a-week schedule in the office.
• Travel: 5% domestic travel is expected.
• Relocation: Not available.
• ISE: Not available.
• Visa Sponsorship: Not available.

Summary Pay Range:

$28.15 - $42.25

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.

Posting Dates:

September 2, 2025 - September 12, 2025

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

Not ready to apply? Join our Talent Community.