Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Caterpillar’s Global Finance Services Organization ensures the integrity of financial reporting and provides strategic financial leadership. We are a global team that provides comprehensive finance services for the enterprise and supports the finance-related functions of the business units, while supporting key business initiatives that drive profitable growth through actionable insights and financial management. Join us as we are looking to add to the team!

About The Role

We are currently seeking an Administrative Assistant in Dallas, Texas. The Administrative Assistant provides administrative support and coordination of travel, calendar and team functions for the Global Finance Corporate Controller, Chief Accounting Officer and the Vice President of Corporate Financial Analysis & Planning.

Job Duties/Responsibilities:

What You Will Do:

• Manage complex calendars, including scheduling meetings across time zones, resolving conflicts, and proactively anticipating scheduling needs.
• Book and coordinate domestic and international travel, including itineraries, accommodations, and last-minute changes.
• Support event planning, team offsites, and leadership meetings, as needed.
• Prepare meeting materials, take notes, and follow up on action items.
• Draft and manage communications on behalf of leaders with professionalism and discretion.
• Build relationships across the organization and act as a point of contact for both internal and external stakeholders.
• Optimize workflows to improve efficiency and enable scalable growth.
• Recognize potential problems early and take swift and impactful action.

What You Will Have:

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations
• Office Administration: Knowledge of office administration activities; proficient in carrying out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

Top Candidates will have:

• Executive-level support experience, demonstrating discretion, professionalism, and a strong understanding of leadership priorities.
• Skilled in coordinating and communicating with internal teams and external stakeholders, ensuring alignment, responsiveness, and professionalism in fast-paced environments.
• Shows curiosity and demonstrates initiative and a desire to grow professionally within a dynamic environment.
• The individual must be able to think and work independently, have superior organizational skills and maintain a high-level of confidentiality.

Additional Info:

• This position is located in Irving, Texas.
• This position requires being in the office 5 days a week
• Relocation is not available for this role.
• Sponsorship is not available for this role.

What You Will Get:

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.
• Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays.
• All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

About Caterpillar –

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

Final details:

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

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Summary Pay Range:

$28.15 - $50.44

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

August 26, 2025 - September 3, 2025

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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