Administrative Assistant

Prince Service & Manufacturing is seeking friendly, customer-focused Administrative Assistant/Receptionist who are ethical, flexible, and strong problem solvers. This role goes beyond a traditional receptionist position. The Administrative Assistant will manage front-office operations, coordinate executive schedules, facilitate communications, and ensure the smooth daily operation of our corporate office. This individual will interact with clients, vendors, and internal teams with the highest level of professionalism and discretion.

Location: Macon, GA
 
What We Offer:  

• Excellent Compensation 
• Medical, Dental, & Vision Insurance   
• Health Savings Account   
• Life & Disability Insurance   
• Employee Assistance Program   
• Team Meetings    
• Employee Committees & Involvement   
• Bonus Incentive Program   
• Community Service Day   
• Team Events & Activities   
• Awesome Company Culture  

Requirements

What You’ll Do:  

• Serve as the primary point of contact for visitors, clients, and vendors, ensuring a
• professional and welcoming experience.
• Answer and manage multi-line phone system, route calls and messages accurately and efficiently.
• Manage executive calendars, schedule meetings, and coordinate conference calls and appointments.
• Prepare and edit correspondence, reports, and presentations for management as needed.
• Organize and maintain filing systems (electronic and physical) with confidentiality and accuracy.
• Coordinate incoming and outgoing mail, packages, and courier services.
• Assist with travel arrangements, meeting preparations, and special company events.
• Liaise between executives and staff to ensure smooth communication and workflow.
• Support office operations, including supply management and vendor coordination.
• Handle sensitive information with integrity and discretion.

Who You Are:  

• 3+ years of experience in an executive assistant, corporate receptionist, or high-level administrative role.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills with a professional demeanor.
• Proficiency with Microsoft O􀆯ice Suite (Word, Excel, Outlook, PowerPoint) and general office technology.
• Proven ability to maintain confidentiality and handle sensitive information with professionalism.
• Friendly, polished, and client-focused attitude.

Benefits

Who We Are:  

Founded in 1965, Prince Service & Mfg. has been synonymous with quality work for more than 55 years. From our humble beginnings, to where we are today, serving our customers with superior products has been an unchanging goal for us. Our approach has been passed down through generations, and we are proud to serve both our customers and employees with a foundation in our core values. Without satisfied employees, we can’t serve our customers with the selfless care, ethical nature, and overall integrity we promise. We are proud to maintain an employee-focused company, where our team members feel supported and excited to come to work. We want your confidence and determination to shine in all you do - join our team today!     

**We kindly ask that applicants refrain from contacting the company directly regarding application status. All updates will be provided through the recruiting team.**

Prince Service & Manufacturing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.