Loeb.nyc is seeking a passionate, organized, and dedicated individual to fill our Administrative Assistant position. This position requires a keen attention to detail in a fast paced, action-oriented startup environment. You’ll be trusted with day-to-day scheduling, operational support, and special projects, gaining hands-on experience in the inner workings of startup creation and leadership. We rely on this person to facilitate daily office tasks and provide support to our C-Suite. This is a great opportunity for someone with strong organizational and communication skills who has worked in similar environments and is excited about the entrepreneurial nature of our organization.
Key Responsibilities
- Greet guests, assist with catering, restock supplies and broadly support office and facilities operations.
- Manage complex, shifting calendars and coordinate meetings across multiple time zones for C-Suite executives.
- Schedule meetings with internal teams, investors, founders, and partners across studio ventures.
- Book travel and handle logistics for events, offsites, and meetings involving multiple stakeholders.
- Draft agendas, take clear notes, and follow up on action items.
- Help track key deadlines, investor follow-ups, and cross-venture initiatives.
- Maintain organized records and documents related to portfolio company activity.
- Support basic research, presentation prep, or project tracking when needed.
- Manage expenses, reimbursements, and some light personal admin tasks as appropriate.
- Communicate clearly and professionally on behalf of C-Suite Executives.
Requirements
- 1–2 years of experience in an administrative, project coordination, or support role—experience at a startup, VC firm, or fast-paced environment is a plus.
- Strong organizational skills, with a high level of attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize across multiple tasks, teams, and timelines.
- Discretion and professionalism in handling sensitive information.
- Comfortable with G Suite, Slack, Asana, Zoom, Airtable (a plus) and other project/task management tools.
- A self-starter mindset with curiosity about startups, investing, or entrepreneurship.
Nice to Have
- Prior experience supporting a founder, investor, or C-level executive.
- Familiarity with venture capital or early-stage startups.
Benefits
- PTO
- Medical, dental, vision
- Meal allowance and other benefits
Why Join Us
- Be part of a lean, ambitious team building real companies from zero to one.
- Learn directly from experienced founders, investors, and operators.
- Fast-paced, no-bureaucracy environment where your impact is visible.
The base salary range for this role is $25 - $28 per hour and is based on experience and qualifications. In addition, we offer a discretionary bonus and a competitive benefits package.