We are looking for a proactive and organized Administrative Assistant to support executive level tasks, primarily assisting the CEO. This role involves managing communications, scheduling, and coordination duties across various departments. The ideal candidate will be detail-oriented, adaptable, and comfortable handling sensitive information and fast paced priorities. This is an on-site position with full-time hours.
Key Responsibilities
Executive & Administrative Support
• Manage calendar meetings and scheduling for the CEO
• Handle email correspondence for both CEOs
• Coordinate travel plans and itineraries
• Organize and manage company documents
• Track expenses across divisions (liberty and radio sides)
• Assist in coordinating internal projects
• Take meeting notes and ensure follow-up on action items
• Support client relations and interact with advertisers
• Assist in content creation when needed
• Perform other miscellaneous tasks as required Executive Assistant
Duties
• Prepare agendas, presentations, and reports for meetings
• Maintain confidentiality of sensitive data and communications
• Prioritize and manage multiple tasks/projects efficiently
• Liaise with vendors and external service providers
• Support event planning and coordination of company functions
• Maintain organized electronic and physical file systems
• Conduct research and compile reports or data when needed
• Serve as a liaison between executives and internal/external stakeholders
Requirements
Key Skills
• Strong organizational and problem-solving abilities
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite
• Comfortable conducting research and producing professional documents
• Friendly and curious personality with a proactive mindset
• Confident phone presence and comfort handling inquiries
• Quick to learn and adaptable to first-time training procedures
Schedule: Monday to Friday, 8:00 AM – 6:00 PM EST
Benefits