LOCATION: St James Quarter, Edinburgh
WORKING HOURS: M-F, 20 hours per week
PAY RATE: £14.20 per hour
If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at recruitment@abm.com. We're here to help!
Role Overview and Purpose
St James Quarter (SJQ) is a world-renowned retail-led mixed-use destination comprising 850,000sf of prime retail, food and leisure space, a multi-screen cinema, a world class “W” hotel, 152 private apartments and a 4-star aparthotel.
Purpose of the role
ABM UK are seeking a proactive, forward-thinking, and organised Office Administrator to join our Presentation management team to support our cleaning and waste operation at the St James Quarter in Edinburgh.
We are offering 40 hrs per week (Mon to Fri) and are flexible on start and finish times, for those who may require it.
The ideal candidate will be a team player who strives to be a force for good, have exceptional communication and customer service skills, be able to multitask and prioritise, and work well in a fast-paced environment.
They will have excellent IT and numeracy skills and a willingness to learn the operation.
Main Duties
Key Responsibilities/Accountabilities:
· Managing schedules, appointments, and calendars of Operations Manager.
· Maintaining Cleaning Schedule.
· Managing the scheduling of contractors attending site.
· Processing site permits for our service providers (training will be provided).
· Taking minutes from meetings and distributing the actions.
· Processing payments and maintaining financial records.
· Logging equipment servicing and repair requests.
· Maintaining accurate client and employee records.
· Ordering and issuing of uniform.
· Social Media Management promoting the business on Linkedin.
· Managing inventory and ordering supplies as required.
· Assisting with HR tasks, such as recruitment and onboarding new employees.
· Creating and maintaining a paper-free operation.
· Producing monthly reports using PowerPoint.
· Creating and maintaining PowerBI dashboards.
· Maintaining Training records.
· Various data entry tasks.
· Rota reviewed and updated.
Requirements – Qualifications
· Proficient in Microsoft Office, including PowerPoint, Microsoft Lists, Microsoft Project, SharePoint, Microsoft Teams, and Microsoft Excel
· Excellent written and verbal communication skills
· Strong organisational and time management skills
· Customer service oriented with a positive attitude
· Ability to work independently and in a team environment
· Interested in promoting innovative IT solutions
· Experienced in working in professional services (desirable)
· Knowledge of working with PowerBI (desirable)
Benefits
We’re proud to offer a great range of benefits including:
For more information about ABM’s benefits, visit our
About ABM:
ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
For more information, visit .
ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.