Role Summary:
The Governance Assistant Manage will:
- Play a pivotal role in overseeing the committee structures that govern the Qiddiya Development Team.
- Manage the Development Secretariat Team, ensuring best practice in committee reporting and minute-taking.
- Have a deep understanding of all Qiddiya governance structures, frameworks and delegations of authority.
- Provide guidance to the Qiddiya Development Team on the end-to-end governance requirements and approval flows for their projects.
- Collaborate with all other governance and compliance-related functions within Qiddiya to ensure all Development matters are in line with Qiddiya policies and procedures.
- Take a strategic outlook on governance implementation at Qiddiya, identifying opportunities for governance improvement, efficiency, and risk mitigation.
- Advise on policy creation and strategic governance initiatives, enhancing organizational alignment with governance standards.
Key Responsibilities:
Manage the Development Secretariat Team
- Train all team members on the Qiddiya governance structures, frameworks and delegations of authority
- Mentor Secretariat team members on best practice in committee management, reporting and minute-taking
- Empower team members to take a strategic outlook on committee approval requests, e.g. identifying governance compliance risks; understanding ramifications that project changes may have on approval flows.
- Meet regularly with Committee Chairs to seek their feedback and opportunities for improvement in how committees are managed by the Development Secretariat Team.
- Facilitate effective communication and collaboration between the CDU Secretariat Team and all other Qiddiya secretariat functions, ensuring governance decisions are seamlessly submitted, approved and recorded from a business end-to-end perspective.
Implement Development Committee Governance Framework
- Implement the Qiddiya Development Committee Governance Framework.
- Work with all Development Teams to ensure adherence to this framework is maintained, and flag any non-compliance to the Senior Manager, Project Coordination & Strategic Support.
- Regularly review all Committee documents and update as needed in line with the evolving policies and processes of the business.
Training & Awareness
- Develop mechanism to educate all new and existing staff on the Development Committee Governance Framework and all associated documents, templates and procedures.
- Work with the CDU Centre of Excellence (CoE) to house all training documentation on a centralized, transparent and user-friendly platform.
- Stay updated on governance trends, sharing insights and best practices to enhance organizational effectiveness.
- Work with CoE on the above. (to expand on)
Compliance Monitoring & Reporting
- Oversee adherence of Development Teams to internal governance policies and delegations of authority.
- Conduct internal reviews of Committee structures, reporting on compliance gaps, risks, and proposed mitigation plans for these.
- Prepare and present reports to CDU management, detailing governance metrics, risk assessments, and compliance findings.
5. Stakeholder Management
- Act as the main point of contact for all Development and Delivery governance-related matters.
- Build and maintain relationships with all Qiddiya internal stakeholders to foster a strong governance culture within the organization.
- Develop a mechanism to store and action stakeholder feedback in relation to Governance structures, templates and procedures
Requirements
Qualifications and Skills:
Education: Bachelor's degree in arts, Law, Business Administration, Governance, or a related field, or equivalent work experience in a relevant sector.
Experience: Minimum of 5 years in governance, compliance, or risk management, with experience in a managerial role
Technical Skills:
- Strong knowledge of governance frameworks, regulatory requirements, and risk management principles.
- Proficiency in Microsoft Office Suite and governance/risk management tools.
Core Competencies:
- Excellent analytical, problem-solving, and decision-making skills.
- Exceptional interpersonal and communication skills.
- High ethical standards and maintaining confidentiality
- Attention to detail
- Ability to work independently and lead cross-functional teams effectively