Bid Estimator Coordinator

Position Summary: 

We are seeking a highly organized and proactive Bid Estimator Coordinator to support our HVAC and Plumbing estimating teams. This fully remote position plays a vital role in coordinating all aspects of the bid process—ensuring that proposals are complete, accurate, and submitted on time. The ideal candidate is detail-oriented, a strong communicator, and highly proficient in Microsoft Excel. Construction or engineering experience is preferred but not required. 

Key Responsibilities: 

• Bid Package Management 

• Coordinate and track bid proposals from initiation to submission 

• Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications 

• Organize files for executive review and maintain consistent folder structures 

• Vendor & Subcontractor Coordination 

• Solicit and track supplier and subcontractor pricing 

• Maintain and update a bid contact database with key partners 

• Ensure all quotes are documented and properly saved for reference 

• Estimating Support 

• Collaborate with HVAC and Plumbing estimators on bid deadlines and scheduling 

• Assist with Pinnacle software tracking and document management 

• Generate summary bid reports and maintain a bid calendar 

• Administrative & Compliance 

• Prepare and submit prequalification packages, bid bonds, and forms as required 

• Ensure bid records are saved and easily accessible for audit and historical review 

• Support the implementation of a Delegation of Authority (DOA) process to route bids for internal approvals 

Minimum Requirements: 

• Must have prior remote work experience and a proven ability to self-manage in a virtual setting 

• Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.) 

• Detail-oriented with strong organizational and follow-up skills 

• Excellent written and verbal communication skills 

Preferred Qualifications: Note required but would be very helpful 

• Experience in construction, engineering, or MEP (Mechanical, Electrical, Plumbing) industries is a plus 

• Familiarity with estimating tools (Pinnacle, PlanSwift, Bluebeam) is a plus 

• Prior experience supporting estimating, project management, or construction administration 

Requirements

This is a full time job

Up to $8/hr

US time zone