Deadline Date: Friday 15 August 2025 (was Thursday 14 August 2025)
Requirement: Project Proposal and Governance Assistant
Location: Braine-l'Alleud, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 418
Required Start Date: 22 September 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
Under the direction of the Head of NIMSC Project Management Office (PMO), the incumbent will perform duties such as the following:
1. Project Proposal Development:
- Actively contribute to the creation, review, and finalization of project proposals.
- Ensure proposals are comprehensive, well-structured, and align with organizational priorities.
- Collaborate with subject matter experts to gather relevant input and data.
2. Assets Under Construction (AUC) Coordination:
- Coordinate and monitor the AUC process to ensure timely delivery and proper documentation.
- Provide regular updates and reports on the status of AUC activities.
- Ensure compliance with organizational policies and governance frameworks.
3. Project Governance Support:
- Assist in the preparation and facilitation of governance meetings, including drafting agendas, presentations, and minutes.
- Support the implementation of governance policies, standards, and practices.
- Monitor and report on governance-related metrics and performance indicators.
- Prepare the necessary reporting binder for the NIMSC Chief review in matter of Portfolio and Projects status.
4. Communication and Reporting:
- Translate technical updates into compelling and understandable narratives for stakeholders.
- Communicate effectively with both internal teams and external partners.
- Provide clear and concise documentation of processes, decisions, and recommendations.
- Assist in continuously reviewing and improving NIMSC PMO related processes; assist in managing and provide monitoring, reporting and maintenance on agreed project/service/resource Key Performance Indicators (KPIs) and inform NIMSC Managers on any recognized anomalies and assist in taking corrective actions;
- Deputize for higher grades staff, if required;
- Performs other duties as may be required.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3 years post-related experience, or a secondary educational qualification with 5 years post-related experience;
- Extensive experience in Customer Management area, together with excellent knowledge in creating, preparing, responding to Customer offers/orders;
- Experience or knowledge of project, portfolio and programme management (P3M) area;
- Expert knowledge in MS Excel incl. Pivot, connections to external data sources and Macros;
- Strong expertise in MS PowerPoint;
- Advanced knowledge of SharePoint;
- Sound knowledge and experience in the use of other Microsoft office products (e.g. Word, Access, OneNote, etc.)
- Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
- Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
- Excellent skills and the ability to translate technical updates into storytelling fit for the PMO activities;
- Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff.
Desirable Experience and Education:
- A recognised formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification;
- Prior experience in Customer Relationship Management processes;
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization, including ACO and ACT.