Deadline Date: Monday 18 August 2025
Requirement: Senior Contracting Assistant
Location: Brussels, BE
Full Time On-Site: No
Time On-Site: 60%
Total Scope of the request (hours): 557
Required Start Date: 22 September 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
Under the direction of the Principal Contracting Officer or other Senior Staff as designated by the Principal Contract Officer, the incumbent will perform duties such as the following:
- Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency's procurement procedures;
- Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
- Performs contract administration tasks including processing changes and amendments,
- Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework;
- Investigates, resolves or escalates procurement related issues and problems;
- Supports the local internal Customers with procurement related issues;
- Provides high quality and timely contribution to ACQ and NCIA reporting;
- Keeps line manager informed of problems and concerns;
- Performs any other duties as may be required
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
- Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
- Knowledge of using appropriate procurement methods;
- Experience in automated data processing tools;
- Advanced skills with spreadsheet and word processing tools;
- Proven ability to effectively communicate orally and in writing;
- Experience with high value, high volume, high speed framework type contracts for services
- Experience with output / performance base contracts including reviewing Statement of Works and providing advice as needed.
Desirable:
- Knowledge of NATO policies, rules, regulations, procedures, particularly Procurement but also Personnel, Contracting and Financial;
- Prior experience of working in an international environment comprising both military and civilian elements;