ABOUT THE ROLE
As the Events Administrative Coordinator at Million Dollar Sellers (MDS), you will play a vital support role in the execution and administration of our high-level events, squad initiatives, chapters, and community programming. You’ll be the operations backbone—managing logistics, fielding member questions, coordinating guest lists, and keeping the team on track. This role is ideal for someone who is highly organized, process-driven, and thrives in a fast-paced, remote-first work environment.
ABOUT YOU
The ideal candidate is a highly organized, detail-oriented professional with a proven track record in executive support roles. You thrive in fast-paced environments and are adept at managing a wide range of responsibilities, from scheduling and communications to project management and event planning. Your excellent communication skills and ability to work independently make you a strong fit for this remote role. You align with MDS's core values, bringing a proactive, solution-focused approach to every task.
ABOUT US
Our Evolution: A Leap from Humble Beginnings to E-commerce Excellence
Once a small circle of aspiring Amazon sellers, we've soared to new heights as Million Dollar Sellers (MDS). Our journey from the 50k+ group to a powerhouse community is a testament to our relentless pursuit of excellence. Today, MDS is more than a community; it symbolizes success, home to the elite and the enterprising, where only the best of Amazon's 7-figure entrepreneurs gather.
Our Ethos: Where Giving Leads to Thriving
Rooted in the mantra "Give More, Get More," our ethos is the heartbeat of MDS. It's a world where active participation and mutual growth are not just encouraged, they're expected. Our community thrives on high engagement, shared wisdom, and authentic experiences. We pride ourselves on being a no-go zone for info-marketers and self-proclaimed gurus, keeping our space pure, practical, and power-packed with real-world knowledge.
Our Mission: Uniting the Brightest in E-commerce
Our mission is bold yet crystal clear - to bring together and facilitate information exchange and relationship building between the brightest minds in e-commerce who share our core values. With our members representing over 7 billion in sales in 2022, MDS stands tall as the premier league of e-commerce entrepreneurship. Our commitment is unwavering: to keep MDS at the forefront of thought leadership and trailblazing innovation in the industry.
Who We Are:
MDS stands as a beacon for over 650 e-commerce entrepreneurs, generating a staggering 8 billion dollars on Amazon. It's a melting pot where innovation, networking, and collaboration are not just buzzwords, but a way of life. Our members, ranging from successful CEOs to visionary leaders, thrive in an ecosystem rich in knowledge, insights, and strategic partnerships.
Our Core Values: The MDS Creed
- Give More, Get More: We believe in abundance, where collective growth and success are not just dreams but realities.
- The Group Comes First: Our strength lies in unity, celebrating our achievements as a collective triumph.
- What Would Mom Say: We operate with ethics, respect, and kindness, non-negotiable values.
- Like-minded & Driven: Ambition, resilience, and the pursuit of excellence mark our shared journey.
- Show Up: Every interaction is a chance to inspire, learn, and make a difference.
- Proven: Our community is an exclusive arena for the proven, where merit and credibility are king.
Requirements
- Operational Systems & Documentation
- Maintain event planning checklists and SOPs across all event types.
- Track completion of logistics tasks (e.g., badge printing, catering confirmations, AV setups)
- Update Airtable/ClickUp databases with registration and event-related data.
- Organize shared folders and templates for future use (e.g., name tag files, registration exports).
- Team and Member Communication
- Serve as the point of contact for member inquiries related to:
- Chapter assignments and introductions
- Squad program and member troubleshooting
- Event access, registration status, and guest passes
- Team users access
- Monitor inbound requests via email or help desk form and escalate as needed.
- Coordinate communications between internal departments and vendors during pre-event and event windows.
- Event Support and Coordination
- Build and test event registration pages using provided templates (e.g., GoHighLevel, Typeform).
- Input and double-check attendee details, ensuring guest names, emails, and chapter affiliation are accurate.
- Prepare, format, and export attendee data for badge printing.
- Review guest lists for duplicate entries, errors, or missing information before events.
- Manage small day-of tasks like attendee check-ins, signage prep, or document printing as needed.
- Vendor & Venue Outreach:
- Research venues and vendors (e.g., photographers, printers, florists) that fit event criteria.
- Send outreach emails, collect availability and pricing, and track responses in ClickUp
- Coordinate follow-up communications and schedule intro calls when needed.
- Support contract filing and coordination handoff to senior event staff.
- Project & Program Support
- Assist with cross-functional projects like onboarding flows, chapter mapping, or feedback collection.
- Input member data into spreadsheets or forms for tracking and reporting.
- Flex into new projects as needed during high-volume event seasons.
- Support calendar management or scheduling of internal meetings tied to event prep.
QUALIFICATIONS
- Significant experience in executive support roles, demonstrating a capacity for high-level administrative management and strategic support.
- Proficiency in digital tools (e.g., MS Office, ClickUp, Slack, Airtable) essential for remote work and project management.
- Excellent communication skills, both written and verbal, with the ability to manage complex information and interactions.
- A proactive, results-oriented mindset, with a commitment to continuous improvement and professional development
Benefits
Salary:
Bonus Opportunities:
- Team members are eligible for a 13th-month payment, typically paid out at the end of the calendar year. This benefit is designed to recognize consistent contributions throughout the year and is contingent on active employment at the time of disbursement.
Benefits:
- Global Work Flexibility: Experience the ultimate freedom of a digital nomad lifestyle with MDS. Our 'office' is wherever you are, offering unparalleled flexibility to work from home, at a café, or while globe-trotting, as long as you're in sync with Eastern Time for key hours. This flexibility ensures you can balance personal and professional life seamlessly.
- Outcome-Driven Work Culture: At MDS, we prioritize results over rigid schedules. Manage your day according to your own rhythm, focusing on outcomes, not hours. This approach grants you the freedom to handle personal tasks or indulge in leisure activities without compromising work quality.
- Autonomous Time Management: Empower yourself with the autonomy to organize your tasks and schedule. We trust you to strike the perfect balance between work and personal life, fostering a healthy work-life integration.
- Elite Networking Opportunities: Engage with over 650 leading e-commerce entrepreneurs in our network. These interactions are more than networking; they are invaluable learning experiences, offering deep insights and the chance to forge lasting industry connections.
- Exclusive Event Access: Represent MDS at exclusive, high-profile events, providing unique opportunities for professional development. These events are gateways to new experiences, cultures, and a global professional network.
- Dynamic Community of Innovators: Immerse yourself in an environment brimming with driven, like-minded professionals. This vibrant community encourages continuous personal growth, innovative thinking, and an entrepreneurial spirit.
- Continuous Professional Development: Stay at the forefront of e-commerce trends and strategies within our ever-evolving community. Your journey with MDS ensures your professional development is always advancing.
- Impactful Work: Your role at MDS allows you to make a tangible impact on our members and communities growth and success. This sense of purpose and visible impact adds a fulfilling dimension to your career, transcending traditional job satisfaction metrics.
- Work-Life Synergy: We embrace the synergy between work and life as essential to your overall well-being. Our culture supports a harmonious integration of both, leading to a more balanced and rewarding lifestyle.