JUST ONE, on behalf of its client, a global shipping company specializing in operational and technical solutions for marine logistics, is seeking an Office Administrator / IT Assistant to support its Athens office in Glyfada.
- Support the Office Manager as a point of contact
- Answering all switchboard calls promptly and directing calls as appropriate
- Collection and distribution of post
- Keep meeting rooms and office area tidy at all times
- Maintain and be responsible for the meeting rooms/calendars
- Pro-active maintenance of the office and office equipment, ensuring that the highest professional standards are maintained at all times
- Organising same day, overnight and international couriers
- Dealing with any Admin/IT related invoices
- Providing administrative support where required and requested
- Raising any unauthorized absences with HR
- Support the organising of events when required
- Performing ad hoc tasks to support the wider office
- Processing invoices for payment
- Supporting the office Manager to arrange all aspect of travel for employees (flights, hotels, transport & visas)
- Holiday/Absence cover for the Office Manager and support the Executive Assistant when required
- Ensuring admin onboarding tasks are completed for new joiners including desk allocation
- Supporting IT in setting up / replacement of new hardware in the office including mobiles, laptops, desktops, printer, screens, docking stations and peripherals
- Supporting IT in communication for any local issues (power outage, internet failure, etc.)
- Support the review and update policies & procedures and ensure they're adhered to
Requirements
- Excellent organisational and time-management skills
- Knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and other commonly used office packages including SharePoint
- Strong basic IT awareness and typing skills
- The ability to prioritise tasks and work under pressure
- Good teamworking skills
- High standards of housekeeping to ensure office facilities are kept tidy and professional and facilities staff (external contractors) are Administrator appropriately to maintain standards
- The ability to manage your workload
- Excellent interpersonal, oral and written communication skills
- Attention to detail
- Flexibility and adaptability to changing workloads
- A problem-solving approach to work
- Experience working in a similar role required
- Candidate must have grit and resilience and must be able to work in a demanding environment in the office 5 days a week.
Benefits
- Private Health Insurance
- Training & Development
- Performance Bonus
- Competitive Salary Package and Benefits
- Collaborative Culture
- Broad Exposure & Career Growth