Office Coordinator
Entrata
Full-time
On-site
Human Resource Management
Since its inception in 2003, driven by visionary college students transforming online rent payment, Entrata has evolved into a global leader serving property owners, managers, and residents. Honored with prestigious awards like the Utah Business Fast 50, Silicon Slopes Hall of Fame - Software Company - 2022, Women Tech Council Shatter List, our comprehensive software suite spans rent payments, insurance, leasing, maintenance, marketing, and communication tools, reshaping property management worldwide.
Our 2200+ global team members embody intelligence and adaptability, engaging actively from top executives to part-time employees. With offices across Utah, Texas, India, Israel, and the Netherlands, Entrata blends startup innovation with established stability, evident in our transparent communication values and executive town halls. Our product isn't just desirable; it's industry essential. At Entrata, we passionately refine living experiences, uphold collective excellence, embrace boldness and resilience, and prioritize different perspectives, endeavoring to craft a better world to live in.
If you enjoy creating a world-class experience for your guests, are a problem solver, and have a keen eye for detail, you might be just the person we’re looking for! Entrata’s people team is seeking a Receptionist based in our Lehi, UT location. As part of the Facilities team, you will serve visitors by greeting and directing them appropriately, maintain a welcoming atmosphere, and curate a positive office environment and experience.
Responsibilities will include
- Opening up the Lehi building M-F
- Own all front desk operations such as: Mail, Deliveries, Visitor Management, Facility ticket processing, Supporting inventory management
- Be responsible for and assist in designing an Emergency Response Plan
- Manage building amenities
- Support onboarding processes by coordinating workspace setups for new employees
- Identify opportunities to streamline processes and enhance office efficiency
- Maintain a clean and organized lobby area
- Assist in HR-related questions or from employees
- Responsible for managing inventory, ordering, and organizing company snacks, consumables, and supply rooms; support peers with accepting & directing catering orders
- Act as point of contact for shipments and receipts
- Support People & Facilities team with special ordering and projects
- Process Jira Tickets
- Ensure accuracy in orders, find efficiencies, and ensure smooth processes
- Other duties as assigned
Minimum Qualifications
- Ability to be flexible and adaptable to employee and visitor needs
- Associate's degree in business administration or a related field, or equivalent experience
- 2-3 years of administrative or office experience
- Familiar with Slack, G-Suite, and Office software
- Must be reliable and dependable
- Possess a sense of urgency and efficiency for task completion
- Extremely organized, with a focus on clean spaces
- Strong organizational and time-management skills
- Proficiency in office software (e.g., Microsoft Office, Google Workspace)
- Excellent communication and interpersonal skills
Preferred Qualifications
- Bachelor's degree in business administration or related field
- Experience managing and coordinating varied tasks simultaneously
- Familiarity with access control software or spend management software
- Basic knowledge of budget management or expense tracking
- Familiarity with scheduling and event coordination
- Strong problem-solving skills and attention to detail
- Enthusiasm for building a positive and efficient work environment
This band covers the full salary range for the role. Your offer within this range will depend on factors like experience, skills, and internal equity.
Level - S3
Benefits:
Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work-life balance.
Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.
HSA/FSA options and employer-paid disability benefits provided for eligible employees.
Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long-term financial security.
Wellness initiatives promoting physical and mental well-being, access to an onsite gym at HQ, mental health resources, wellness challenges, and employee assistance programs.
Family-centric leave policies supporting new parents during significant life events.
Entrata Cares programs offering opportunities for volunteerism, charity events, and giving back to our community.
Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.
Bi-annual swag drops for employees
Currently, Entrata hires in Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, Florida, Georgia, South Carolina, Ohio, Pennsylvania, and Illinois for Exempt roles and Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, and Florida for Non-Exempt roles. If you choose to apply and do not live in one of these states, your application may be reviewed on a case-by-case basis and salary ranges will be provided if required by state law
But members of the Entrata team aren’t just intelligent and ambitious, they’re the living embodiment of another core Value: “Excellent Alone, Better Together.” Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.
It’s a great place to work! Will you join us?