Part-Time Office & Administrative Coordinator (20 hours/week)

ABOUT BIENA

Biena is at the forefront of the healthy snacking revolution with its acclaimed line of plant-protein snacks. Biena Snacks are sold in 15,000 stores nationwide, including major retailers such as Whole Foods Market, Target, Kroger, and Walmart. Recognized as a "Best New Healthy Snack" by top publications such as Shape Magazine, Food Network, and Cooking Light, Biena offers delicious protein snacks made from whole-food ingredients. Our company culture is built on collaboration, teamwork, and a shared passion for what we do – and yes, there are plenty of free snacks!

POSITION OVERVIEW

Biena is seeking a proactive and detail-oriented Part-Time Administrative Coordinator to keep our headquarters office running smoothly, and support the team with administrative activities.  The ideal candidate has exceptional interpersonal and communication skills, and thrives on organization.

Location: Waltham, MA (On-site, 5 days per week)

Primary Responsibilities:

• Keep the office tidy, clean, and organized daily
• Ensure common areas, meeting rooms, and kitchen are well-maintained and presentable
• Restock essential supplies such as snacks, water, coffee
• Manage outgoing shipments of R&D and sales samples from the office
• Coordinate logistics for quarterly team events, including booking venues and catering
• Greet visitors, handle incoming mail, calls, and deliveries
• Liaise with building management and office vendors as needed
• Support Biena team with other administrative needs as they arise

Requirements

• Bachelor's Degree
• Proven experience in an administrative or coordination role, or project management role
• Exceptional attention to detail and strong organizational skills
• Excellent communication and interpersonal skills to effectively partner with internal teams and external partners
• A proactive and quick learner with the ability to master new systems and processes.
• Proficiency in the Microsoft Office Suite, particularly Excel and Word.

Benefits

• $28 to $32/hour depending on experience
• Training & development
• Mission-driven company, where your work makes an impact
• A collaborative and fun work environment with plenty of free Biena snacks!

If you are a motivated and highly organized professional who is skilled at administrative and coordination, we encourage you to apply. Please submit your resume and a cover letter for consideration.