- Manage all administrative aspects of multiple rail signaling projects to support the Project Management team.
- Take accurate meeting minutes during project meetings and distribute them promptly to relevant stakeholders.
- Maintain effective document control processes using Aconex and other tools, ensuring version control and proper filing of all project documents.
- Populate and format proposals, monthly reports, and other project documents to a high professional standard.
- Assist with manual administrative tasks required during the transition to new project management systems.
- Support project managers by preparing and updating project documentation, registers, and logs.
- Coordinate the flow of information between internal teams, clients, and external stakeholders.
- Helping with population and reporting of timesheets for billing purposes.
- Keeping track of issues registers and RFI registers.
- Help set up a tenders filing repository for speeding up future tender responses.
- Monitor and maintain spreadsheets to track project progress, deadlines, and deliverables.
- Assist in scheduling meetings, preparing agendas, and ensuring follow-ups on action items.
- Provide general administrative support to a team of senior and junior project managers as required.
- Other role specific duties as they arise.
Requirements
- Bachelor’s degree in Business Administration, Project Management, Engineering, or a related discipline.
- Minimum 3 years of experience in a project administration or similar administrative role, preferably within rail systems, engineering, or construction industries.
- Strong proficiency in spreadsheets (Excel or equivalent) and document formatting (Word, PDF tools, etc.).
- Excellent attention to detail and organisational skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and priorities in a fast-paced project environment.
- Experience with document control processes and systems.
- Flexibility to adapt to new systems and assist with manual work during system transitions.
- Ability to work effectively as part of a multidisciplinary project team.
Benefits
As a Twoconnect employee, you get to enjoy the following:
- Work from Home
- Work-life balance
- Dayshift
- HMO benefits
- Government-mandated benefits
- Training and Development programmes
- Employee Engagement Events (company outings, fun activities, quarterly wellness and self-care sessions)
- Experience working with leading organisations
- Fun, supportive, and inclusive culture
- Dedicated Team Managers that look after your development