Who are we?
At Newcode.ai, we’re transforming how organizations harness AI in the real world—fast. In just months, we’ve grown from vision to reality, building products our clients love. As a part of our collaborative, high-growth team, you’ll have the rare opportunity to work side-by-side with visionary founders at the cutting edge of AI and innovation.
We foster a culture of trust, inclusivity, and excellence. If you thrive in dynamic settings, a high-paced work envrionment, and want to be immersed in the world of AI and startups, Newcode.ai is the place for you.
Who are we looking for?
Newcode.ai is seeking a driven, emotionally intelligent, and capable Executive Assistant to our CEO. You’ll play a key role in daily operations, strategic initiatives, and team coordination—while building a foundation for growth into more senior roles down the line.
This role is not conventional admin support, but a role which will embrace a range of different tasks. We need you who are ready to roll up your sleeves, buckle up and take on whatever challenge comes your way, all with a calm head and the ability to prioritize accordingly.
Confidentiality, trust, and emotional maturity are critical.
Requirements
Organizational Support
- Provide dedicated support to the CEO, managing sensitive professional details with absolute discretion and integrity.
- Proactively manage complex calendars, meetings, events, and travel logistics, ensuring seamless organization and follow-through.
- Lead and coordinate daily errands, household management, payments, and logistics to streamline the CEO´s work.
Strategic & Project Initiatives
- Partner in strategic planning and business development activities across our portfolio of AI initiatives and ventures.
- Timeline management, and follow-ups for ongoing and ad-hoc projects, ensuring timely progress and successful completion.
- Track progress and maintain momentum on key deliverables and goals.
Communication & Collaboration
- Act as the CEO´s communication gatekeeper: manage emails, calls, messages, and social media DMs—filtering, prioritizing, and ensuring timely responses.
- Draft and review correspondence, prepare agendas, take minutes, and coordinate action items.
- Build strong internal and external relationships, representing the company´s vision and values with confidence and professionalism.
What You Bring
- Exceptional communication and interpersonal skills—a trusted relationship builder with high EQ.
- Strategic thinker & self-starter—plan, prioritize, and execute with autonomy and purpose.
- Kind, calm, and confident—thrive under pressure, model discretion, and professionalism.
- Obsessive attention to detail—excel at organization and project management.
- Technologically fluent—skilled with G Suite, Microsoft 365, CRMs, project management tools, and AI systems.
- Goal-driven and resilient—adaptable to shifting priorities; flexible to work outside 9-5 when needed.
- Fluent in written and verbal English.
- Long-term, US/EU time zone availability.
Nice to Have
- Prior experience as a personal or executive assistant, especially supporting founders or leaders in startups or fast-paced environments.
- Exposure to AI, SaaS, or tech industries; basic understanding of AI/ML concepts.
- Experience coordinating internationally, or with high-profile communications.
- Familiarity with marketing, brand management, or PR tools/platforms.
Benefits
Why You’ll Love Working with Us
- Culture of excellence and trust: We reward initiative, respect, integrity, and teamwork.
- Massive learning opportunity: Unparalleled exposure to AI, startups, and high-level strategic work.
- Leadership and impact: Step into leadership and own outcomes early in your journey.
- Global, inclusive team: Collaborate across borders and backgrounds.
- Support for your whole self: Competitive compensation, optional benefits, paid breakfast, lunch and dinner on-site in our Oslo office.
At Newcode.ai, you don’t just see the future—you help create it.
Ready to shape what’s next? Apply today and join us in building a smarter, more efficient world powered by AI.