Virtual Assistant - Construction

Job Title: Virtual Assistant - Construction

Position Type: Full Time

Working Hours: US Hours

About Pavago:
We are currently hiring a Construction Assistant to support one of our clients in coordinating renovation projects, maintaining consistent communication with contractor teams, and ensuring construction activities remain on schedule. This role is ideal for someone who thrives in fast-paced environments, communicates fluently in both English and Spanish, and brings strong attention to detail and accountability.

Responsibilities:
Coordinate Daily Construction Communication

• Serve as the primary point of contact between internal project managers and nationwide contractor crews.
• Lead daily check-ins to gather updates, photos, and identify any job site delays or issues.

Support Material Planning & Procurement

• Assist contractors with material lists, purchasing logistics, and vendor follow-ups.
• Communicate with suppliers to ensure timely and accurate deliveries.

Manage Project Tracking & Organization

• Use tools like Google Sheets, ClickUp, Monday.com, or similar to monitor ongoing project progress.
• Keep all updates documented and organized to maintain transparency and accountability.

Issue Escalation & Stakeholder Communication

• Flag urgent problems such as scope gaps, no-shows, or procurement delays to the internal team.
• Ensure clear, proactive, and bilingual (English/Spanish) communication between all stakeholders.

Maintain Operational Documentation & Workflow

• Organize project files, update databases, and manage timelines based on internal SOPs.
• Assist with tracking expenses, scheduling tasks, and following up on pending action items.

What Makes You a Perfect Fit:
You are a reliable and organized communicator who understands the pace and complexity of construction workflows. You thrive in environments where you're managing multiple projects, stakeholders, and priorities all while maintaining clarity and professionalism. You’re not just a task-doer, but a problem-solver who anticipates issues and finds ways to keep things moving forward.

Required Experience & Skills:

• Fluent in both English and Spanish (Portuguese is a strong plus)
• 2+ years of experience in construction coordination, subcontractor liaison, or renovation support
• Familiarity with tools like Google Drive, ClickUp, WhatsApp, Slack, Excel, and Monday.com
• Highly organized with strong attention to detail
• Proven ability to manage communications with multiple contractors or teams
• Experience with material planning, vendor coordination, or procurement
• Strong written and verbal communication skills
• Able to work independently with limited oversight
• Comfortable following SOPs, checklists, and timelines to ensure consistency

What Does a Typical Day Look Like?
Your day begins with checking updates from multiple renovation crews, reviewing project photos, and organizing notes in ClickUp or Google Sheets. You’ll follow up with contractors to confirm progress, coordinate material needs, and troubleshoot any delays. Throughout the day, you’ll stay in close communication with the internal team and vendors to ensure no tasks fall through the cracks. You’ll end the day by logging updates, escalating issues, and preparing for the next round of project coordination.

Interview Process:

1. Initial Phone Call: A short screening call to review your experience and communication skills.
2. Video Interview: A 30-minute conversation to dive deeper into your background and alignment with the role.
3. Final Interview: Meet with our client for a final discussion on expectations and alignment.
4. Background Check: We’ll verify your references and work history prior to final selection.

Ready to Apply?
If you're a highly organized, proactive communicator fluent in both English and Spanish, we’d love to meet you. This is a long-term opportunity to join a fast-moving, remote-first environment where your coordination skills will directly impact success. Apply now and become the vital link between field crews and leadership driving smooth execution across multiple renovation projects.