As an Executive Assistant at Riginos Yachts S.A., you will play a critical role in supporting our executive team by providing high-level administrative assistance. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. You will be responsible for ensuring the smooth operation of the executive office and facilitating effective communication within the company and with external stakeholders.
Responsibilities
General responsibilities:
Collaborate with the sales team to ensure smooth communication and coordination of sales activities and sales operation.
Share in general office duties and assisting with other departments within the company as may be requested or required.
Attend boat shows that the company participates.
Coordinate shipping and delivery
Assist clients with inquiries, providing information on available boats, tenders, and other offerings.
Respond to emails and phone calls promptly, maintaining a high level of customer service
Assist with marketing efforts
Assisting in the production of monthly reports for our boats listed for sale.
Prepare , process and manage sales contracts, invoices, and other necessary paperwork.
Ensure all necessary paperwork and documentation are completed accurately.
Provide post-sale support, addressing any questions or concerns customers may have after purchasing a new boat.
Coordinate with service and maintenance departments to ensure daily operation and customer satisfaction.
Listing - Organization
Assist in maintaining accurate and up-to-date records of available yachts, including specifications, pricing, and availability.
Organize and maintain sales documentation and files.
Monitor and report on the status of yacht listings.
Upload listings to third-party platforms and ensure consistency across all channels.
Maintain accurate and organized customer records using our CRM system.
Requirements
Requirements:
Proficient in spoken and written English
Previous experience in sales, customer service, or administrative roles preferred.
Well-presented
Exceptional organisational and multitasking skills, with a strong attention to detail and ability to manage ambiguity.
Professional attitude – respect towards all stakeholders (customers, suppliers, team members, etc)
Great teamwork and service orientated
Able to solve problems, balance priorities and manage time
Numerate
Capability of recording information accurately
Able to work independently and take initiative
Previous use of CRM and other database software
What makes you great:
You are not the typical 9-to-5 professional; you maintain work-life balance while being proactive, and thriving in dynamic environments, delivering precise and efficient results.
Your Professional Background:
Benefits
We offer
A dynamic and collaborative work environment
Competitive compensation package with performance-based bonuses.
Opportunity to be part of an innovative and growing company
Access to the latest CRM systems, marketing tools, and digital platforms
Collaborate with top-tier clients, industry leaders, and international partners, expanding your professional network
Extra paid time off