Executive Assistant

As an Executive Assistant, you will play a key role in supporting our team’s efficiency and organization. You will be responsible for managing digital workflows, maintaining accurate records, and assisting with basic accounting duties. As you become comfortable with the initial tasks, additional responsibilities will be introduced to further support our operations.

Key Responsibilities:

• Provide digital organization support, including reviewing incoming emails, identifying key action items, and prioritizing tasks accordingly.
• Learn and adhere to our Standard Operating Procedures (SOP) on Monday.com for effective task management and workflow tracking.
• Enter and maintain accurate data on our internal platform used for managing lighting retrofit projects.
• Perform basic bookkeeping tasks using QuickBooks, following established processes and receiving training and SOPs from our accountant.

Requirements

• Strong organizational skills with the ability to manage digital tasks efficiently.
• Proficiency in data entry with a high attention to accuracy and detail.
• Basic bookkeeping knowledge, preferably with experience using QuickBooks or similar software.
• Fluency in English, both written and verbal, for effective communication and task execution.

Soft Skills:

We pride ourselves on maintaining a culture of responsiveness and positivity. Prompt communication is core to our operations, ensuring our clients always feel supported and confident that their concerns are being addressed in a timely manner. This proactive and upbeat approach is consistently reflected in our email interactions and is a key differentiator that sets us apart from our competitors.

Schedule: Monday to Friday 8am to 2pm (GMT -8-00) Pacific Time (US & Canada)

Benefits

• Competitive pay in US Dollars.
• You'll get to work with some amazing, respected business professionals.
• We really value and encourage input from our team members.
• We offer different payment methods (Zelle, Face Bank, Binance)
• You'll get paid every two weeks
• We'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse pad.
• Birthday and work anniversary celebrations.
• Alliances with many brands grant extra benefits to freelancers.
• Weekly recreation dynamics that foster a healthy work environment.

📌 Before You Apply, Please Read:

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

⏰ These are professional roles with set schedules defined by the client.
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

🤝 You will be part of the client’s team.
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

📈 KPIs and goals matter.
Your performance will be measured to ensure alignment with client expectations and project objectives.

🧑‍🏫 Training may be required.
You might need to complete training to fully understand your role, tools, and client processes.

🎯 Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

🚀 Ready to grow your career with us?
Apply only if you are ready to commit, learn, and take ownership of your role.