Executive Assistant to the CEO
Location: Charlotte, NC (Hybrid)
Reports to: Chief Executive Officer
Type: Full-Time, Exempt
About Ternus
Ternus is a fast-growing private money lender dedicated to delivering exceptional service and ethical lending solutions to real estate investors and developers. With a strong foundation in operational excellence, credit management, and entrepreneurial innovation, we are building a best-in-class team to support our mission of reshaping real estate finance.
Position Summary
We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support our CEO. The ideal candidate will be a strategic partner who thrives in a fast-paced environment and demonstrates discretion, exceptional judgment, and a strong sense of ownership. This role is critical to enabling the CEO’s effectiveness and ensuring smooth operations at the executive level.
Key Responsibilities
Executive Support
- Manage complex calendars, including scheduling internal/external meetings, investor calls, travel, and personal appointments.
- Prioritize and respond to emails and requests on behalf of the CEO.
- Track key deliverables, follow-ups, and action items to ensure nothing falls through the cracks.
- Prepare briefing materials, agendas, reports, and presentations for meetings and events.
Operational Coordination
- Liaise with leadership, investors, and external stakeholders with professionalism and efficiency.
- Support execution of key business initiatives and confidential projects.
- Help manage special projects such as strategic planning offsites, investor updates, and recruiting.
- Identify and improve inefficiencies in workflows or tools used by the CEO.
Communication & Gatekeeping
- Act as a trusted representative for the CEO, handling sensitive matters with confidentiality and integrity.
- Draft and edit communications, memos, and presentations as needed.
- Screen and prioritize inbound messages, requests, and opportunities.
Requirements
Qualifications
- 5+ years of experience supporting a C-level executive, preferably in a fast-paced startup, fintech, or real estate environment.
- Proven track record of discretion, judgment, and reliability.
- Strong organizational and multitasking skills with high attention to detail.
- Excellent written and verbal communication skills.
- High degree of emotional intelligence, initiative, and problem-solving ability.
What Success Looks Like
- The CEO’s schedule runs smoothly and reflects their highest priorities.
- Communication is streamlined and professional across all channels.
- Key relationships and initiatives are proactively managed.
Benefits
Why Ternus
- Purpose-driven company reshaping private lending.
- Supportive leadership and collaborative team culture.
- Opportunity to make an outsized impact at a high-growth firm.
- Competitive compensation, health benefits, and professional growth support.
Estimated Compensation Range
Base Salary
Bonus (Discretionary or Performance-Based)
- 10% of base salary
- Tied to company performance or individual contribution to CEO effectiveness and organizational outcomes.
Additional Perks
- Health, dental, life and vision insurance
- 401(k) matching or profit-sharing
- ESOP
- Flexible PTO
- Professional development budget
In addition to your resume, please complete the following job fit assessment as part of your application: https://TeamArchitects.asmt.io/XF3C93PFK/ExecutiveAssistantJob-Assessment