This position is posted by Jobgether on behalf of Vaniam Group. We are currently looking for a Program Services Coordinator in United States.
This is an exciting opportunity for a highly organized and self-driven professional to contribute to the planning and delivery of high-impact virtual and in-person programs. In this fast-paced, deadline-oriented environment, you will support cross-functional teams to coordinate logistics, communications, and event execution. The ideal candidate thrives under pressure, communicates clearly, and enjoys balancing multiple priorities across time zones. Your attention to detail and passion for customer service will play a key role in ensuring seamless program operations and an exceptional participant experience.
Accountabilities:
- Coordinate and manage logistical elements for assigned programs, including event registration via CVENT, calendar holds, and communication with AV vendors.
- Monitor and report on RSVP status, deploying recruitment tactics as needed to meet participation goals.
- Support digital workshop execution, including live virtual sessions up to three times per month and during major congresses.
- Maintain accurate documentation and task tracking, including daily updates to program trackers and timely email responses via shared inbox.
- Finalize event closeout deliverables, such as post-event communications and participant lists.
- Collaborate with internal teams, including account managers and the Program Service Director, to ensure program alignment and effective execution.
- Participate in business development efforts by supporting broader team initiatives and cross-functional collaboration.
Requirements
- Bachelor’s degree with a minimum of 2 years of experience in coordinating event logistics or similar roles.
- Demonstrated ability to manage multiple concurrent projects, meet tight deadlines, and adapt to changing priorities.
- Strong organizational skills and attention to detail, with excellent verbal and written communication.
- Familiarity with digital marketing and virtual platforms; prior experience using CVENT is a plus.
- Availability to work some evenings to support live virtual events.
- Comfort operating independently in a remote, collaborative, and time zone-diverse team.
- Willingness to travel occasionally (less than 5%) for client or project needs, both domestically and internationally.
Benefits
- Fully remote contractor position with flexible working hours.
- Exposure to a variety of international and US-based programs and industry-leading professionals.
- Collaborative and mission-driven team environment.
- Opportunity to grow within a dynamic and expanding organization.
- Valuable experience in high-impact event coordination and virtual program delivery.
Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.
When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience and achievements.
📊 It compares your profile to the job’s core requirements and past success factors to determine your match score.
🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role.
🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.
The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role.
Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team.
Thank you for your interest!
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