Real Estate Ops & Marketing Partner (aka Unicorn)
Location: Remote (Philippines or LATAM preferred)
Availability: 40 hours/week
Compensation: Competitive based on experience
Are You the One Who Brings Order to Chaos?
We work with founders and real estate professionals who are building fast — but their systems, inboxes, listings, and time aren’t keeping up.
They’re drowning in:
- Inbox chaos and missed showings
- Disorganized files and outdated MLS listings
- Social posts and client updates that never go out
- A marketing plan stuck in their head and no one to run with it
- Transaction timelines that get tracked in a spreadsheet (if at all)
They don’t need another assistant to babysit.
They need a strategic right hand.
Someone who gets it — and gets it done.
What You’ll Actually Be Doing
You’re not stepping into a system. You’re building the system.
You’ll work directly with high-level real estate clients to take ownership of:
1. Admin & Operations
- Bring structure to the madness: clean up inboxes, calendars, docs, and follow-ups
- Stay 5 steps ahead of your client and keep transactions on track
- Create systems and SOPs where none exist — from listing workflows to lead management
- Own file and database organization to keep things searchable and stress-free
- Follow through on open loops and action items so nothing slips through the cracks
2. Marketing & Brand Growth
- Build their brand presence from the inside out: social posts, flyers, email campaigns
- Keep listings fresh, accurate, and visible across MLS and marketing platforms
- Assist with client-facing content (updates, communications, follow-ups)
- Use tools like Canva and your design instincts to elevate how they show up
- Ensure brand consistency across touchpoints, templates, and assets
3. Client & Deal Support
- Communicate clearly with buyers, sellers, and vendors
- Proactively update clients without being asked
- Ensure every transaction is smooth and every client feels cared for
- Handle listing coordination and showing schedules
- Draft or manage client updates and check-ins
4. AI-Powered Efficiency
- Use AI tools to draft emails, summarize meetings, and research comps faster
- Turn repeatable tasks into workflows with templates and smart automation
- Help the team save time, reduce context switching, and stay focused on growth
- Test and implement tools that simplify client and listing management
You’ll Love This Role If You…
- Can take messy and make it manageable
- Spot bottlenecks before they happen — and fix them
- Are energized by a fast-paced environment and never wait to be told what to do
- See “real estate chaos” and think “this is going to be fun to clean up”
- Want to grow into a true operational partner — not just be someone’s assistant
You Might Be a Fit If You’ve…
- Supported real estate agents, brokers, or teams before
- Managed listing updates, MLS input, or transaction timelines
- Handled real estate marketing (flyers, listing descriptions, email campaigns)
- Built systems or SOPs for people who never document anything
- Used AI tools like ChatGPT to work faster and smarter
This Is Not for You If…
- You need hand-holding, reminders, or step-by-step checklists
- You’re waiting to be told what to do next
- You think “good enough” is good enough
Sound Like You?
We don’t just hire assistants. We hire Unicorns — people who bring clarity, confidence, and execution to our clients’ lives and businesses.
If you’re ready to help high-performing real estate pros scale their business without drowning in busywork, apply now.
Requirements
- Minimum 3 years of experience in real estate admin, operations, transaction coordination, or similar roles.
- Proven ability to manage multiple priorities and transactions in a fast-paced environment.
- Strong written and verbal communication skills; able to draft clear, professional emails, updates, and marketing copy.
- Hands-on experience with MLS platforms, CRMs, and common real estate tools.
- Proficiency in Google Workspace, Microsoft Office, Canva, and social media platforms.
- Familiarity with AI tools to enhance productivity.
- Exceptional organizational skills, attention to detail, and follow-through.
- Ability to think critically, adapt quickly, and bring structure to ambiguity.
Benefits
- Unlimited earning potential if you choose to take on multiple clients and have the capacity
- Generous health allowance to support your well-being
- Profit-sharing opportunities as the company grows
- Access to exclusive upskilling and training in AI, operations, and leadership
- Monthly raffles and performance bonuses
- A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey